S.A.R.A. Minutes of Board of Directors Meeting of
January 18, 2006
Location: Village Rendezvous Restaurant
The minutes were respectfully submitted by Christina Sand, Secretary.
 
In attendance were:
  • John Glass, NU6P (visitor)
  • Dick Crouch, N6RC
  • Rob Vance, N6ROB
  • Christina Sand, KG6ORH
  • Yin Shih, N9YS
  • Greg Reynolds, KG6HDI
The meeting having been duly noticed, it began at approximately 7:43 pm and was called to order by Yin Shih. There were introductions around the table, those present introduced themselves.
The meeting agenda was handed out and read aloud.
   

New Business:

 Meeting Format. The Board discussed the advantages and disadvantages of three different formats for dinner/meeting arrangements:
  • Meeting at the Fire Station and having a pot luck or some kind of catering brought in.
  • Meeting and dinner in the same place, e.g., at a restaurant. This would be difficult for giving presentations.
  • Informal dinner prior to the formal meeting. This allows us to change the restaurant without changing the meeting place, which requires changing our bylaws.
It was decided to present these options to the members at the February meeting.
  Meeting Date & Location. It was resolved to change the date of the members meeting from the second Wednesday of the month to the first Wednesday of the month. It was resolved to change the location of the member's meeting to the Saratoga Fire Station. It was resolved to amend the bylaws to reflect these changes.
  Webmaster Position. Christina discussed splitting the webmaster and secretary position. It was resolved that a subordinate Office of Webmaster would be created and that Christina Sand, KG6ORH would hold the position until a new person is appointed.
  City Liaison/Emergency Coordinator. A discussion of the distinction between ARES and RACES was had. ARES is the ARRL Emergency Service while RACES requires City and/or County activation. Emergency communication is a critical function for the City of Saratoga and we want our organization to be reliable in a future event. We need good lines of communication between the City and the County. It was proposed that the Board would create a subordinate Officer to be our City Liaison. We would then put forth our City Liaison as the nominee to Larry Carr for appointment as Emergency Coordinator. After further discussion, it was resolved that the subordinate office of City Liaison is created, and that Rob Vance, N6ROB, is appointed as the City Liaison. Dick Crouch, Don Anastasia and Greg Reynolds are appointed as his assistants.
  Authorized Signatures for Club Checkbook. It was resolved that Christina Sand and Greg Reynolds and Yin Shih will be authorized to sign.
  Increasing Club Membership. Possibilities that were discussed included:
  • Field Day
  • Station Assembly Party
  • Speaker Program
  • Quarterly flyer to new hams
  • Extending our geographic region
  • Dropping the 10 meter net and going to a "ragchew" version of the 2 meter net
  • Once a year events, such as Christmas pot lucks
  • Contact with the West Valley College ham club
  • Halloween Caper
The meeting was adjourned at approximately 9:20 pm.