S.A.R.A. Minutes of Board of Directors Meeting of
January 26, 2005
Location: Home of Christina Sand
The minutes were respectfully submitted by Greg Reynolds, Secretary.
 
In attendance were:
  • Lou DeGive, WA6RAG
  • Dick Crouch, N6RC
  • Don Anastasia, AA6W
  • Christina Sand, KG6ORH
  • John Glass, NU6P
  • Yin Shih, N9YS
  • Greg Reynolds, KG6HDI
The meeting having been duly noticed, it began at approximately 7:38 pm and was called to order by John Glass. There were introductions around the table, those present introduced themselves. The meeting agenda was handed out and read aloud.

Business:

 Opening Remarks. John Glass gave the opening remarks of thanks to the officers and board and then gave a summary review of last years accomplishments.
  Rotary Club Grant. The grant from the Rotary Club, which was applied for, was approved in the amount of $3088.04 as indicated in a letter received by the Club. The purpose of this grant is to provide funding to be used for radio station equipment for the club. The club will have a radio station at the new Saratoga Fire station. A tri-band antenna and some LMR400 feed line has already been procured and installed. There are two feeds at the fire station, one for the tri-band antenna and another potentially to be used for a HF antenna. The dollar amount of the request was acheived by brainstorming a list of equipment. Equipment identified includes an IC706, Kenwood dualband for packet, triplexer, power supply and other equipment. This was communicated to the Rotary Club as part of the application for the grant. A letter was received from the Rotary Club stating that the grant was approved. We are waiting for a follow-up letter to invite S.A.R.A. representatives to come to a Rotary Club meeting and accept a check for the amount of the grant. Discussion on the above:
  • Don: Equipment at City Hall may be available if the city asks us to remove it.
  • Dick: Should we set a date to set up the station at the Fire Station?
  • Yin: Is this a group function?
  • John: Suggested that we discuss this at or before (pizza time) the February meeting, which was agreed. Also suggested that we meet at the Fire Station and will call to confirm availability. He will also call the Rotary Club to follow up on the status of the expected letter.
  • Yin: Shelving or cabinetry?
  Review of the Club's Financial Records. A list of Club assets was established by Christina, read aloud and passed around for review. This list was needed to complete the federal tax exempt status application. A dollar value was assigned to each asset by reviewing classified ads for identical equipment. We now have a balance sheet, reflecting total assets of the corporation. All bank statements were entered into Quicken. Discussion on expenses and revenues for the previous 4 years was had.
  Status of Federal Tax Exempt Application. A first pass at the application was completed by Christina. We expect to file the application by the end of February.
  Conflict of Interest Policy. A boiler plate conflict of interest policy was prepared by Christina and will be sent out via email. This policy may be adopted at the next club meeting. Yin felt that the record keeping requirements may be a burden to the club.
  Authorized Signatures for Club Checkbook. It was decided that Christina Sand and Dick Crouch will be authorized to sign.
  Authorization to Purchase on the HRO Account. It was decided that either Rob Vance or Yin Shih will be authorized to make purchases. An equipment selection and review process will be determined at a later date.
  2005 Club Events. A brainstorming discussion was held to consider several possible events: The Halloween Caper*, Kids Day (Natl. Ham Radio Event), Field Day*, Jamboree On The Air, Training event and barbeque, Celebrate Saratoga (Street Dance), and the Rotary Art Show*. The items denoted with a * will be prioritized and we expect at a minimum to participate in these events. NB: John will call the Rotary Club to offer our services and confirm how they would like to use us.
  Participation in SVECS Net Control. The club will continue to participate in the SVECS net control activity every 10 weeks. Our next net control assignment is on February 22. Dick Crouch volunteered to represent SARA as net control on that date.
The meeting was adjourned at approximately 8:55 pm.