S.A.R.A. Minutes from meeting on 5/12/2004
Saratoga City Hall
The minutes were respectfully submitted by Rob Vance, acting secretary.

In attendance were:

• John Glass, NU6P
• Don Anastasia, AA6W
• Lou DeGive, WA6RAG
• Christina Sand, KG6ORH
• Rob Vance, N6ROB
• Larry Goodwin, KG6ENF
• Joe Talaich, N6IWJ
• Greg Reynolds, KG6HDI

The meeting was called to order at 7:35 PM by John Glass.

Old Business:

• Minutes from the April 2004 meeting were not available, but will be presented later. A verbal review of the last meeting was done by Don, AA6W. There were various complementary comments in the group about last months meeting.
• Don handed out gift bags from the City that were presented at the Volunteer recognition awards a few weeks ago during a City Council meeting.

New Business:

• CERT Program: Lou DeGive attended the CERT training sessions last month and said they were good.
• Treasurer’s Report: Christina reported the current bank account balance.
• Disaster Service Worker ID Cards: Don coordinated with Lori Burns of the City in order that communications workers could renew or obtain new DSW ID Cards. The members thanked Don for coordinating this with the City.
• ARRL Affiliation: The ARRL has acknowledged receipt of our application and it will be presented at the next ARRL Executive Committee Meeting for approval. We should hear back in 4 to 6 weeks.
• Club Logo: We discussed possibly creating a club logo; Greg Reynolds will email Christina Sand a scanned copy of a logo pin. Also the City may have artwork to offer for use as a logo. Christina will explore a few possibilities.
• Point of Procedure: The club should approve the minutes of the prior month at the current month's meeting. Don will read the last months minutes at the beginning of each club meeting. The approval process means that others have opportunity to review the minutes, and offer any inputs, corrections, or other comments to the minutes before the minutes become a permanent club record.
• Club Assets: The club should have a documented accounting of all of its assets and liabilities, as well as assets that we use but do not belong to us. It was agreed that this was a good idea on general principles and for the purposes of reporting on our non-profit status and corporate compliance. Some equipment is at Lou's house that was previously at the fire station. Rob will contact Lou about taking an inventory of the equipment. There is equipment in the station at City Hall. Don Anastasia will give us access to the radio room after the meeting.
• Fire Station Status: The completion of the new fire station is on schedule and due to complete this fall. We are being asked to put new equipment into the new Fire Station's radio room. There may be some future expenses in this regard.
• Field Day: Christina, KG6ORH, pointed out that Field Day is coming up next month. She agreed to send an email to the club members to see if there is any interest in doing anything for Field Day. If not enough members are interested, it was agreed to liase with WVARA in order to participate in Field Day activities.
• Presentation: Rob Vance, N6ROB, gave an informal presentation of the IRLP and ECHOLINK capabilities of the Club Repeater. Calls to both networks may now be made on our repeater. New/updated code sheets will be distributed in the near future.

With no further business, the meeting was adjourned at 9:00 PM.